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Set Expert Tool Tutorial

Last Updated: Nov 21, 2013 03:46PM EST
First things first: You are an awesome person. 
Collectors like you make Zistle more useful and more accurate and we couldn’t do it without you.

​Role of the Set Expert
A set expert’s goal is to help us create a comprehensive and accurate checklist for the set for which the have volunteered. It is a big job! This means basically the following:

    •    You agree to add all subsets and ensure that they are named correctly and consistently
    •    You agree to add the number of cards for each subset along with any applicable attributes
    •    You agree to add any missing cards to the checklist and ensure that all card information is accurate
    •    You agree to report any problem sets to Zistle admins for removal or correction.
    •    You agree to lock the subsets and set when it is complete to prevent future errors in the library.

Set information
​We try to add simple information for each set including a photo of the set, the release date if applicable and a short description. Our goal is to have this for every single set and we have a long way to go. Your help sourcing these images and writing brief descriptions is a big help.

Completing the Checklist
By far the largest responsibility for a set expert is the checklist. 

Entering in all of the subsets and subset data
The first step in completing the checklist is to ensure that all subsets are entered correctly and include the number of cards in the set and the appropriate attributes including the number of cards. We use the number of cards in calculating the how complete a set is so it is important that this information is entered so we know when a subset is complete. This also impacts the 'set completion percentage'. If this number is not going up, it is because the number of cards has not been added to the subsets correctly.

Set Attributes 
Set attributes are attributes (rookie, auto, relic, #d to) that apply to the whole set and should only be used if the attribute applies to the entire subset. For example, the ‘rookie’ attribute should be applied to the set if ALL the cards in the subset are in fact rookie cards. If the set does not have any universal attributes (such as a main set) the subset should be marked as 'no attributes'.

When a set attribute is selected, it will automatically add this attribute to every card in the set. Other attributes can be added individually. For example, if you had an subset where all cards were Autographed Relic cards but they had different print runs, you would select the auto and relic set attributes and then add the print runs individually.

When the attribute data and the number of cards have been added, the blue plus icon will turn to a green checkmark indicating that it is complete. We rely on you as the set expert to ensure that this information is accurate. 

Parallel Sets
When you mark a set as a parallel set of another set, Zistle will automatically clone the cards from the main set into the parallel set. This makes it easy to clone parallel sets and eliminates the need to import the same checklist several times. 

A set checklist does not need to be complete for the cloning process to work. As new cards are added to the base set, Zistle will automatically clone those new cards into the respective parallel sets. 

When the cards are cloned, it is based on the card number so it is important to make sure that the card numbers are correct in both the base set and the parallel set before cloning it. Otherwise, cloning the sets will lead to duplicate cards.

This is a powerful feature but it has its downsides. Right now, we are unable to ‘undo’ the cloning process. If you accidentally clone the wrong set, those cards will have to be deleted by a Zistle admin so please be careful when selecting the set for cloning. We are working on a tool that will allow set experts to do this in the future.

Adding Cards to the Checklist
We have tried to make it easier for set experts to add cards individually to a set on the add cards page. You can of course still import cards into the individual subsets if you have the lists in that format. 

The add cards page allows you to easily add a new card and type the card information inline rather than opening a new window. 

You can also easily edit any of the data on any card including card number, card name and team attributes. 

This is particularly useful if all of the cards have been numbered incorrectly and need a hyphen or prefix added to the card number for accuracy purposes. Simply select 'edit-all' and you can quickly edit each card number and select enter to move to the next card.

In addition to being more convenient, many of these changes bypass the normal approval process. Card numbers will automatically be changed unless the card needs to be merged into an existing card with the correct number. When this is the case, a flag will be created for the admin to review. We primarily do this to make sure that the correct cards are being merged as accidents can happen and we don’t want to lose anyone’s collection data by merging the wrong cards. 

Locking Sets and Subsets
Locking a set prevents any other Zistle members from adding additional subsets. In essence, you are saying: everything subset is listed, nothing is missing. Locking a set only affects member’s ability to add new subsets. It does not prevent them from adding cards which is controlled by locking a subset.

When a subset is complete, it can be locked by a set expert. This means that all cards are entered, the card numbers are formatted correctly, the teams are added if applicable and all attributes for every card is entered. When you lock a subset, you are preventing anyone from adding any new cards or making any changes to the cards without admin approval. Locking a subset will prevent new cards from being added but new images will be treated the same so locking a subset will have no affect on members adding images of the cards.

Adding Images
Adding images to the cards is really a secondary goal of the set expert. Most sets have way too many cards for us to expect Set Experts to be responsible for all images and this is where the Zistle community can really help. However, we do try to make it easy for you to add images in the set expert panel as well as quickly see which cards do and do not have images provided. You can drag and drop and upload by URL or by file on this view as well.

How to deal with duplicate or incorrect sets
Right now, one of the only things that set expert cannot do is delete or merge incorrect subsets. This has to be done by a Zistle admin. Contact the Zistle admin either directly or through the forums and we will deal with the issue as quickly as possible so you can lock the set and mark it complete.

How the Percentage Complete is Calculated
1% is the release date
1% is the set image
10% - All subsets have had attributes entered and number of cards entered
3% - Subsets verified and locked
60% - All cards are entered
25% - All images are entered

60% is the number of cards in the set. However, this is calculated based on the card numbers assigned for each set. Which is why completing the number of cards in each set should be the first thing that is completed. 

For example, if a subset has 330 cards in it but the number of cards hasn't been entered, that subset will be considered 0% complete.

25% is based on the number of images and a similar process is used here. 

Basically, we can't know how complete a set is until we know how many cards should be in that set. If you want to make sure that those numbers go up as you add cards, make sure that you enter in the number of cards for each subset on the front page.
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